Application deadline: May 28th 2019
ETT is seeking a collaborative, highly organised, ambitious and motivated Assistant Producer to join our small team to support across all company activity.
Job Title: Assistant Producer
Reporting to: Producer
Principal Duties and Responsibilities
To assist the Producer with all aspects of delivering the full artistic programme of ETT including productions, workshops and events.
To lead on the key administration of producing including drafting of standard contracts, creation of contact sheets, production schedules and other admin and production tasks
To support casting on productions where necessary including availability checking of actors and liaising with agents
With the Producer, maintain strong, clear and consistent communication with all artists involved with each production.
To work alongside the Administrator as a point of daily administrative contact for the touring company whilst in rehearsal and on the road, ensuring that their needs are facilitated as well as communicated to the appropriate members of staff.
Manage, collate and distribute all tour information (contact lists, tour schedules and accommodation packs etc.) to the appropriate personnel.
Ensure that opening nights and other special events are well planned and managed
Assist the Administrator with the coordination and allocation of complimentary tickets throughout the tours
Be responsible for the budgets for Press Night events, first night gifts, company drinks, programme production costs, company travel and accommodation
To assist the Producer with the production payrolls, supplying information and details to the Finance department, collating and checking invoices, establishing travel costs to ensure smooth financial management processes
To assist with the accurate production of the company’s printed tour programmes and or playtext
To attend technical rehearsals, previews, press nights, occasional other performances as required.
To evaluate productions with the Producer and partners
To source rehearsal space as required and within budget allocation
Where necessary, to secure accommodation, travel including flights for artists working with ETT.
To read and feedback on any scripts given as part of programming and planning conversations
To build relationships with artists and industry members on behalf of the company
To work with the team to produce any workshops and R&D opportunities.
To be the first point of contact between the Marketing Consultants, Press Representatives and the ETT office for distribution of materials and internal communication.
To assist the Marketing Consultant on all aspects of marketing and publicity for productions and the Company as required.
To manage the creation and delivery of the e newsletter and forge e-newsletter
To keep the company website maintained and updated
To manage the company’s social media content and distribution
To play a central role in the co-ordination and delivery of our programme of accessible performances, including British sign language, Captioned, Audio Described and Relaxed performances
Under the guidance of the Producers, to be responsible for booking and administration of all tour Access events and performances and be responsible for the management and reporting of this budget
To act always in the best interests of the company
To keep records of box office returns and audience figures. To assist with keeping records of all tour box office data, providing accurate data on tour targets, incomes, audience figures etc; and to supply information for annual submissions to ACE and UK Theatre
To work with Julie’s Bicycle to keep records, track developments and report on ETT’s Green policy and commitments.
Assist in the management of special events on the road.
To help implement the Diversity Action Plan, Health & Safety Policy, Environmental Policy and any other policies or plans the company may introduce in the future
To attend internal and external meetings as required, to take notes as required and contribute to all aspects of the operation
To assist with the maintenance of good filing/archive systems and database management across the company’s activities
To keep abreast of developments in the theatre industry.
To undertake any other duties as appropriate to the post and as agreed with the Producer.
Below is a list of the experience, skills and attributes that we’re looking for but we know that not everyone can meet all of them. If you don’t think you have everything on the list but know that you could make a real difference to English Touring Theatre then we encourage you to make an application.
A passion for and knowledge of theatre or live performance
Good analytical and problem solving skills
Ability to be methodical and efficient
Excellent administration and organisational skills with strong computer literacy
Clear written and communication skills
High standards of confidentiality, initiative and tact
Experience of working or evidence of an interest in production
Experience of producing, administration or project management within a theatre or arts context
Experience of working on or supporting a number of projects simultaneously with demonstration of good time management skills particularly when under pressure to meet deadlines
Experience of monitoring a budget
A commitment to achieving high standards
Good interpersonal skills when working within a small and busy team and interacting with audiences, artists and partners
Terms of Employment
The Assistant Producer is a full-time, fixed term position and will be based at ETT’s office at 25 Short Street, London SE1 8LJ.
The Salary is £22,500 gross p.a.
Hours of Work
These will vary according to the nature of the workload, but generally will be a minimum of 35 hours per week. The normal office hours are 10.00 am – 6.00 pm Monday to Friday although some unsocial hours will be involved.
No overtime will be paid.
Pension Plan: The Assistant Producer will be enrolled in ETT’s auto enrolment pension scheme. ETT will match a contribution of up to 5% of the annual income to the pension plan.
Travel Card Loan Scheme: ETT provides an interest free travel loan scheme to which all employees are eligible after successful completion of their probationary period.
Employees are entitled to 20 days holiday during each holiday year excluding bank holidays.
One month during the three month probationary period; thereafter, two months in writing.
Deadline for Applications: Tuesday 28th May 2019 12 noon
English Touring Theatre welcomes and encourages applications from everyone regardless of their age, sex, race, religion or belief, sexual orientation, gender identity, ethnicity, disability or nationality.
We are part of the Tonic Theatre Advance Network; a four-year programme of activities, training, provocation and support led by Tonic designed to enhance our organisation’s work on increasing opportunities for, and representation of, women over the course of the 2018-2022 National Portfolio cycle.
We also partner with PIPA (Parents and Carers in Performing Arts), who campaign to enable and empower parents, carers and employers to achieve sustainable change in attitudes and practices in order to attract, support and retain a more diverse and flexible workforce. We are always happy to discuss solutions that allow people to balance their caring responsibilities with their working lives.
How to Apply
Applications should be made by competing an application form and equal opportunities monitoring form.
Please click the link below for our application form
Assistance with travel costs for interviews is available if required.
As ETT strives to be more sustainable we will not accept applications made by post. Please email your completed application to firstname.lastname@example.org before the date above.