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Company Administrator

People Dancing wish to appoint a Company Administrator

£17,230 per annum

Application deadline: April 17th 2019

People Dancing are looking for an enthusiastic and organised individual to support the administration of our office and projects.
Based in Leicester’s Cultural Quarter at the LCB Depot, you will be joining a small team of 10 staff, working closely with the General Manager with a focus on financial administration, customer service and office administration. This would be an excellent opportunity for a highly motivated individual with an interest in arts administration.

Responsibilities and accountabilities:

Organisational administration

Provide a telephone reception service, responding to enquires and requests for information and forwarding incoming calls and messages to other staff as appropriate

Manage enquiries to and responses from the organisation’s general email address(s)

Operate the post in and out systems, and take responsibility for deliveries and collections

Service internal and external meetings; organise meeting rooms and conference calls, distributing papers, making travel and accommodation arrangements for staff etc.

Maintain office supplies and facilities; oversee service and maintenance agreements for office equipment and liaise with IT support suppliers as appropriate

Operate organisational filing and storage systems, ensuring they are up to date and accurate, fit for purpose and compliant with organisational policies

Maintain office diary and other systems that support effective internal communications

Produce and distribute notes/minutes from monthly Team Meetings

Provide administrative support for events and activities, attending events as required

Support the General Manager and other staff with the administration of the organisation and its operation as required.

Customer services

Respond to and service requests for information by users and customers e.g. Disclosure and Barring Service packs, membership information, book sales etc. and assist generally with the distribution of information from the organisation

Receive and process applications for online learning programmes, keeping accurate records of sign-ups, issuing of passwords to users and responding to enquires from learners about accessing and using the system

Assist with processing bookings for events, courses etc and membership joining, and renewals as required

Maintain accurate customer data records in line with organisational procedures, including inputting data on behalf of other team members when needed

Process customer payments and maintain records in line with organisational systems.

Financial administration

Carry out day-to-day financial administration, using the organisation’s accounting systems (software and paper files; training provided) including recording purchase orders and payments made; recording payments received, issuing sales invoices & receipts

Manage the petty cash system and produce a monthly reconciliation report

Undertake banking of cheques and cash

Maintain company credit card records, in association with card-holders

Prepare quarterly sales reconciliation reports for online learning programmes and other products/services as required

Pursue late payments from customers

With the General Manager, provide information and system reports to assist with the preparation of monthly management accounts and other financial reporting as required.

Organisational development (common to all staff at People Dancing)

Contribute to the efficiency and effectiveness of current information and communication technology systems and the development and implementation of new ones, as appropriate

Occasional attendance at People Dancing external events

Participate in the organisation’s Staff Development and Appraisal schemes

Implement where required the organisation’s Health and Safety policies

Carry out duties with an understanding of, and commitment to, the organisation’s Equal Opportunities policy and strategies

Undertake whatever other duties may be necessary to help achieve the purpose of this post and the mission of the organisation.

People Dancing

Leicester LE1 1RE

Contact details
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0116 253 3453