Please note that this ad has now expired

Creative & Cultural Skills
Mobile working (or based at The Backstage Centre in Purfleet)

Get Directions

General Administrator

Providing operational support and leadership to Creative & Cultural Skills

£20,149 - £24,500

Application deadline: November 12th 2017

THIS POST IS OPEN TO INDIVIDUALS WISHING TO WORK FROM HOME OR OFFICE BASED IN PURFLEET

This role provides operational support and leadership to the organisation, working in partnership with the Senior Management Team and Board of Trustees, to ensure sound internal planning and communication as well as managing rigorous systems to support external partners and stakeholders.

This role works to the CEO and Finance Director, and closely the Senior Management Team, and with the Heads of Finance and Communications with a view to ensuring the three areas of work (finance, communications and programme) work effectively together.

Key Responsibilities

  • Ensure the smooth running of the company’s annual programme of work, supporting the senior staff
  • Support the board of trustees
  • Manages the company’s systems, filing and archiving
  • Support reporting to funders and stakeholders

Ensure the smooth running of the company’s annual programme of work, supporting the senior staff

  • Put in place and run systems to support the National Skills Academy and Employer activities across England
  • Ensure effective administration and delivery of NSA Leadership Group activity
  • Run internal systems and administration to ensure smooth management and reporting of all activity agreed by the SMT
  • Provide support to Skills Academy/Partnership Managers to support their area-based work

Support the board of trustees

  • Supervise the preparation and circulation of papers for the board of trustees
  • Maintain the contracts management system and associated records ensuring compliance with appropriate policies and procedures.
  • Maintain the Schedule of Matters (policy and strategy log) and ensure all policies are reviewed by the board and kept up to date
  • Operate as the main link between the company and its trustees
  • Take and circulate the minutes of Trustees’ meetings
  • Manages the company’s systems, filing and archiving

Be the lead staff member managing the Sharepoint datebase

  • Ensure filing and archiving are managed appropriately
  • Ensure internal meetings are serviced and well-managed
  • Take responsibility for HR documentation (recruitment letters, leave arrangements, exit interviews etc), and liaison with staff
  • Be the key link with external suppliers including for IT

Support business planning and reporting to funders and stakeholders

  • Co-ordinate reports for the board, funders and stakeholders as required
  • Co-ordinate plans and documents as part of business planning
  • As required support travel booking, generation of POs
  • Draw up documents as required

Other requirements

  • Able to travel occasionally or work unsocial hours

This job profile provides a general description and is not intended to be comprehensive. It may be altered from time to time as required for business reasons, to meet the changing needs of Creative & Cultural Skills.

Application information

Please refer to the following documents in order to complete your application:

General Administrator application form

General Administrator full job description

Monitoring data form

Please complete and return the application and monitoring and data form to [email protected]

No CVs please

Creative & Cultural Skills

Creative & Cultural Skills supports the skills and training needs of the UK’s creative and cultural industries. We deliver through our Skills Academy, a growing network of employers and training providers who are committed to the provision of high quality, industry-relevant creative education and training, apprenticeships and careers advice. We are licenced as a Sector Skills Council by the UK Commission for Employment and Skills.  For further information, please visit www.ccskills.org.uk

Please note that this ad has now expired