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Human Resources Administrator

Application deadline: July 16th 2019

Job Description:               Human Resources Administrator

Company:                        White Light Ltd

Department:                      HR

Reports to:                         Head of HR  

Working hours:                 37.5- 40 hour week over 5 days (Monday – Friday)



The Role


As a key member of the HR Team, you will provide an effective, efficient, confidential and professional administrative support to the department.  You will be experienced in an administration role.  You will happily deal with changing priorities, managing the HR administrative workload whilst maintaining a high level of confidentiality.



Key Duties and Responsibilities:


General Human Resources Administration


  • Maintenance and updating of HR databases and intranet staff information, filing and organising within the HR office
  • Work experience administration and coordination
  • Producing HR related business and KPI information
  • Compiling national statistics requests
  • Compiling DBS information for historic and approved venues
  • Engagement survey support
  • Casual worker administration
  • Pension administration
  • Payroll administration and checks
  • Training administration and coordination
  • Arrange course bookings, chasing and logging employee attendance, maintaining training waiting lists
  • Organise room bookings and training requirements
  • Administer all course training materials and documentation
  • Process and administer all training certificates and photocards – electronic & hard copies



Employee Life Cycle and Support


  • Updating holiday and sickness absence records as required
  • Production of correspondence, scanning and filing, as required; assist staff with ad hoc general HR enquiries and reference requests, often being the first point of contact
  • Compile and provide employee letters and job descriptions for changes of role
  • Process leavers details and relevant administration
  • To assist in general recruitment activities and cover the recruitment coordinator role as required including;
    • sifting applicants and booking interviews
    • Manage the production of offer documentation and associated paperwork and action new starter processes e.g. offer letters, contract, starter packs, pre-employment checks, pre-employment medicals
    • Create new starter files (hard and digital copies)
    • Set up new starter records.
    • Maintenance and personnel updates to the HR System (SelectHR) and all personnel records
    • Co-ordinate first day details, inductions and on-boarding



Technical Skills


  • Proven IT skills, including use of Microsoft Office (Word, Excel and PowerPoint).  Working knowledge of an internal e-mail system and electronic diary is essential
  • Previous experience of using a Human Resource information system, Select HR would be an advantage
  • Very strong attention to detail and accuracy
  • Numerate and articulate in the written word
  • General understanding/awareness of HR practices and key employment legislation is desirable.



Personal Competencies and Behaviours


  • Ability to interact effectively at all levels
  • Good oral and written skills
  • Relating to others and working as a member of a team
  • Deadline conscious, highly organised with the ability to prioritise and multi-task managing a challenging workload and meet strict deadlines
  • Willing and flexible approach, with the ability to work on own initiative
  • Maintain confidentiality at all times
  • An awareness of health and safety policies, risk assessments and be proactive in implementing them
  • To carry out your duties/responsibilities in a manner that reflects the core values of White Light at all times



Apart from the duties summarised in this job description, we retain the right in consultation with the post holder to include other reasonable duties, which are part of, and incidental to, this type of work. ­


Please email your CV and covering letter, with salary expectations, to

White Light Ltd

London SW19 SW19 3WL

Contact details
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