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Project Administrator

We are recruiting!

£23,500 pro rata (£18,800 actual)

Application deadline: February 7th 2019

Creative & Cultural Skills

Creative & Cultural Skills supports the technical skills and training needs of the UK’s creative and cultural industries. We support the sector to design, develop and create apprenticeship opportunities, access industry-led and endorsed careers information, and build industry-education networks with a view to opening opportunities for young learners to gain work-related experiences. 

Role overview

This role provides administrative support to the England team to aid the successful delivery of the Creative Careers Programme, a time limited programme of activity funded by the Department for Digital, Culture, Media and Sport (DCMS).  This is a high-profile programme that must be delivered across the creative and cultural industries in England.

This role works to the Programme Director England and with our team of Partnership Managers, Head of Finance and Project Communications Manager with a view to ensuring all necessary administration for the Creative Careers Programme is undertaken to a high standard.

Key Responsibilities

  • Ensure the Director and team of England Partnership Managers are supported to effectively deliver the Creative Careers Programme
  • Manage the programme’s administrative systems and files including all financial claims to DCMS
  • Support the collation of information for reporting to DCMS, working closely with programme delivery partners ScreenSkills and the Creative Industries Federation.

Ensure the Director and team of England Partnership Managers are supported to effectively deliver the Creative Careers Programme

  • Put in place and run systems to support the effective day to day administration of the Creative Careers Programme, including operational support to the Director and team of Partnership Managers
  • Schedule and organise programme events including venue hire, catering and partner/delegate liaison
  • Work with the Project Communications Manager to disseminate information, collate programme data and liaise with the programme’s delivery partners ScreenSkills and the Creative Industries Federation
  • Support travel booking, the generation of purchase orders, and invoice requests as needed

Manage the programme’s administrative systems and files including financial claims to DCMS

  • Coordinate the completion and collation of all staff timesheets and other supporting documentation to aid monthly financial claims to DCMS
  • Put in place and manage filing and archiving on SharePoint for all project documentation in line with company procedures and DCMS project requirements
  • Act as a key point of contact and intermediary for external programme stakeholders
  • Draw up new templates and documents needed to aid programme delivery and data collection

Support the collation of information for reporting to DCMS, working closely with programme delivery partners ScreenSkills and the Creative Industries Federation (the Federation)

  • Collate and coordinate internal programme information and data as well as information from ScreenSkills to support the Director’s quarterly written reports to DCMS
  • Organise project meetings including internal programme team meetings and external delivery partner meetings with the Federation and ScreenSkills, supporting accurate minute taking as needed
  • Liaise with DCMS contacts to ensure information is reported in line with requirements

Other requirements

  • Able to travel occasionally or work unsocial hours

This job profile provides a general description and is not intended to be comprehensive. It may be altered from time to time as required for business reasons, to meet the changing needs of Creative & Cultural Skills.

Download Person Specification

Download Application Form 

Download Monitoring Form 

Deadline: 5pm on Thursday 7 February 

Creative & Cultural Skills

Purfleet or home working

Contact details
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https://ccskills.org.uk/